Implications of the CARES Act
The Coronavirus Aid, Relief, and Economic Security Act (CARES Act) is major legislation affecting companies in the United States. Designed to sustain the economy through the COVID-19 pandemic, the CARES Act provides employers payroll tax relief in two ways:
But for employers to claim tax benefits from the CARES Act, payroll departments must be able to calculate the credits or deferrals based on the provision requirements.
To help others quickly leverage the new law for sustaining business operations, Workday customers have been sharing their Workday product configuration solutions on Workday Community. Also, customers can use Workday Payroll to handily calculate tax credits authorized by the CARES Act, and can forward that information to third-party tax filing service providers.
Changes to Form I-9
Temporary changes to Form I-9 requirements are another regulation impacting Workday customers operating in the U.S.
When companies started shifting their operations to work remotely in response to COVID-19, federal regulators made temporary adjustments to the Employment Eligibility Verification procedures on the Form I-9. Form I-9 requires companies or an authorized representative to conduct an in-person review of identification documents for employment in the U.S.
However, U.S. Citizen and Immigration Services (USCIS), an agency of the U.S. Department of Homeland Security, has made a temporary exception for some companies operating remotely, allowing them to conduct verification through video link, fax, or email until normal operations resume. USCIS requires employers to indicate on Form I-9 that the remote verification was due to COVID-19.
Workday customers have been able to take advantage of these remote verification procedures through the flexibility of the Workday Form I-9 verification functionality.
Here’s another temporary change to Form I-9 policy: With the closure of department of motor vehicles and secretary of state offices due to the COVID-19 pandemic, some states have extended the expiration dates or validity of expired state IDs and driver’s licenses. In response, USCIS started accepting state IDs or driver’s licenses that expired on or after March 1, 2020, but which have been extended by their issuing state, as an acceptable form of identification for Form I-9 requirements and E-Verify, an online service that confirms employment eligibility.
To help Workday customers respond to the temporary change, Workday teams made a product update that allows submission of expired identification documents with the designation related to COVID-19, as required by USCIS.
Continued Support from Workday
In today’s environment, HR professionals have to consider policies for scenarios that weren’t fathomable a year ago. But this accelerated pace of regulatory change is the new reality—and necessary for coping with the impact of the pandemic.
Here at Workday, we’re committed to helping our customers navigate COVID-19 legislation affecting HR processes. We’re continuing to analyze regulatory changes—including CDC and OSHA guidelines—across the globe for potential impact on workforce requirements, and as appropriate, we’re making product changes to support COVID-19 policy changes. We will continue to share these process and procedure solutions related to the COVID-19 pandemic—which cover time tracking, absence management, and more—on Workday Community.
Chief Customer Officer Emily McEvilly put it this way in a blog about how customers have influenced new product configurations: “As the crisis continues, we’re adjusting to help customers face the challenges this period brings.”