The County of Maui—a Workday customer—rolled out its vaccine management program in just six days. Maui County’s rapid implementation was made possible through packaged vaccine management solutions available in Workday HCM, which were developed through collaboration with other Workday users in Workday Community (login required). Maui County configured its Workday HCM system to enable employees to upload proof of their vaccination, track weekly testing, and allow authorized users, including legal and benefit partners, to view or modify data. Five days after Maui County implemented its vaccine management program, approximately 1,800 employees had uploaded their vaccination status in Workday.
“Much appreciation to Workday staff and customers who contributed to the vaccine management area in Workday Community,” says Dave Underwood, director of personnel, County of Maui. “That really helped us get this off the ground.”
The city and county government of Denver, Colorado—another Workday customer—also needed to quickly implement a vaccine management system that demonstrated compliance with a local public health order issued August 2 requiring all government personnel to be fully vaccinated by September 30. The city and county of Denver has 12,400 employees.
By August 6—four days after the public health order was issued—the City and County of Denver rolled out the initial step in Workday HCM for employees to attest vaccination status. Roughly 20% of employees uploaded their vaccination documentation on the first day.
“We had a 99.1% [vaccine attestation] compliance by the deadline, which speaks to how easy the process was, how quickly we launched the initial task, and how well the Workday solution worked for us,” says Chris Longshore, director of HR technology and innovation with the City and County of Denver. “Compare and contrast what we did, what others have done, and Workday’s packaged solutions, and it is really cool to see how you can accomplish things in a multitude of different ways using Workday.”
The contributions in the Workday Community have been vital to the development of vaccine management capabilities. And the core capabilities in Workday HCM related to vaccine management and workplace test tracking are continuing to grow alongside the evolving regulatory requirements. It’s why Workday HCM has been able to deliver business continuity even as vaccine mandate requirements continue to evolve.
University of Pennsylvania Uses Workday Extend to Quickly Adapt
Creating a vaccination policy is one thing. Having a system to support it—and then deploying that system quickly while keeping it adaptable to changing legislation—is quite another challenge.
Such was the case for the University of Pennsylvania. With the availability of vaccines and a return to campus ahead, the university needed a way to track vaccination status for the new academic year.
“We also knew that our requirements were going to be changing rapidly, sometimes daily,” says Christopher Blickley, director of Workday operations at University of Pennsylvania. “We really needed to have the flexibility to account for future enhancements.”
University of Pennsylvania, already a Workday HCM user, purchased a subscription to Workday Extend, the app development platform for building, deploying, and managing new apps that run within Workday HCM, Workday Financial Management, and Workday Student.
Using Workday Extend app catalog templates and other resources available in the Workday Extend developer portal, as well as the contributions from Workday users in Workday Community, the university developed, tested, and deployed a vaccine management solution. Staff members designed a self-reporting interface that was easy for all employees to navigate. The app captures additional vaccine data—recording vaccine reporting by individual dosages and attaching a date to each dose—allowing the university to confidently use the data for reporting and integration with other systems. They leveraged the built-in security domain, but also added custom security domains to ensure that only authorized users could see the data, to meet the unique needs of their privacy office.