How to Manage High-Volume Recruiting With Your Vendor Management System

In this article we discuss:

• Leverage Talent Pools
• Utilize Automation

If your company is looking for seasonal workers, just opened a new location, or is getting ready to expand after a round of funding, hiring the right people quickly is a daunting task. These periods of high-volume hiring are crucial to supporting your business.

However, many companies don’t have a good system or process in place to handle this large influx of applications and workers, causing delays and potential losses. For example, 47% of temp workers go into the manufacturing and industrial sector, but research from Deloitte suggests that the U.S. is expected to have 2.1 million unfilled manufacturing jobs by 2030. A vendor management system (VMS) can help source and manage workers from requisition to payment so your business can efficiently hire workers when you need them. 

Leveraging Talent Pools for High-Volume Hiring

When you’re in a period of rapid growth or coming into your busy season, it’s essential that you find a system for bringing workers on. Having a VMS with a curated talent pool of qualified candidates can make sourcing easier and reduce time-to-fill on new requisitions.

These talent pools are typically made up of qualified alumni, current employees, and new candidates with the right skills from recruiting vendors. Utilizing a VMS with specialized sourcing APIs that connect with third-party systems and are available to recruiting vendors expands the pool of workers to pull from. When your VMS is also integrated with a human capital management system, even current employees who might have the right skills or are primed for a promotion are pulled in for consideration. By creating and maintaining these talent pools within your VMS, your business will have a steady source of candidates who can fill roles when you need them, allowing your hiring managers to stand up new programs faster.

“Our VMS has a fast-path for hiring during our peak season that helps ensure we can immediately get people to work and support our client as quickly as possible during critical times,” says Corey Johnson, director at Page Outsourcing. 

When it comes to assessing candidates, pre-identified candidate workflows that pull from these curated talent pools can also reduce the time HR managers have to spend going through applications and building a solid talent pipeline. As your company continues to curate your talent pools, managers can efficiently identify prospects for interviews and even advance them automatically, reducing time to hire and increasing candidate satisfaction.

Creating Efficient High-Volume Hiring Processes With a VMS

Automation is another key strategy for efficient high-volume hiring. By leveraging automation tools within your VMS, you can easily sift through large volumes of applications, identify top candidates, and schedule interviews quickly. This not only saves time for hiring managers but also ensures that the best candidates are not lost in the shuffle.

Bulk actions within your VMS are also a huge time-saver for your managers, allowing them to quickly upload requisitions, reject or onboard applicants, and update work-order changes. By automating these steps, your hiring managers will have more time to focus on the less tedious and more strategic tasks, such as interviewing candidates and ensuring all the needs of each role are met.

But achieving this level of automation in your process requires having the right technology in place to support your hiring managers. A VMS that supports every step of high-volume hiring is essential, from rapid assignment through payment rates. 

“We have an incredibly complex rate card driven by location, job category, shift, and supplier differences,” says Johnson. “Detailed rate cards allow us to care for each one of these nuances and have the correct corresponding rate regardless of the complexity.” 

Building your high-volume recruitment around an innovative VMS that works with vendors rather than against them is key. Having a vendor-friendly VMS that allows both hiring managers and staffing vendors to efficiently create and fill requisitions will make everything easier—from requisitions to paying your workers. 

Overall, investing in talent pools and utilizing automation tools within your VMS can greatly improve your recruitment process, reduce time-to-fill, and ultimately help your business attract and retain top talent. It’s a win-win for both your hiring managers and potential candidates.

Discover the value a VMS can bring to your high-volume hiring experience in our ROI story.